Offloading gigabytes of data to an external source allows you to keep your main computer’s storage lean. It’s also a great way to keep backups of session files and other records for future reference.
Recently, one of my clients wanted to re-publish episodes while she took a sabbatical. I hadn’t kept the session files, so needed to download an mp3 in order to re-create the show with new intro, outro, and sponsorships.
Now I keep files for 5 years. Here are some ways you can do the same:
EXTERNAL HARD DRIVE
Probably the least expensive way to buy extra storage. At the time of this writing, you can get 8TB for $150 on Amazon. If the average podcast episode is 50MB, then you could store 160,000 episodes.
TAKE THAT DARRELL DARNELL!!! 🙂
Some external storage drives are Hard Disc Drives and others are SSD. If you are just offloading data for long-term storage, then I’d go with HDD.
You might also want an external HDD to work as your daily backup of your system, File System on Windows or Time Machine on Mac. I’ve been thinking about replacing my old external HHD for one that’s SSD as it’s getting pretty old.
NETWORK ATTACHED STORAGE (NAS)
My family has an external hard drive attached to our home network, called Network Attached Storage (NAS).
You could do the same for your podcast editing business.
A NAS can also be set up to store multiple redundancies, meaning copies of your copy. Our NAS has two 1TB drives, which mirror each other. If one dies, I have time to find a replacement.
There are too many options to mention here, so I’ll let you do your own research when looking for a NAS.
I have three main reasons for using online storage:
- Receive and share files from my clients
- Store those files I use over and over again in my clients’ episodes (like their show music, etc)
- A depository for things I want to keep forever, like family documents and my old podcast’s mp3s
I don’t know of any one-time purchase of online storage, so expect this to become the largest expense for external storage. However, it may also be the most reliable. Hard drives fail, lightning can fry electronics, and unmentionable events can happen to your home.
Here are some of the better known options for online storage:
- DropBox (my favorite)
- Google Drive (my least favorite, but very popular)
- Carbonite (can backup your entire system, not just your files)
- OneDrive (Microsoft)
- iCloud (Apple)
(great for progressive backups of all your computer files
Summary: It is my opinion that external storage is a necessity for podcast editors.
Answer these questions when deciding what external storage you need:
- How much to keep
- How often to backup
- Where to keep
- For how long to store